- Core CRM
- 1 user
- Basic support
Car showroom management software
Run your car showroom floor from walk-in to delivery
Reception, sales consultants, managers and the cashier work in one system, so every customer who walks in has a name, an owner and a next step.
- Walk-in
- Assigned
- Test drive
- Quotation
- Approval
- Booking
- Delivery
What is car showroom management software?
Car showroom management software runs the sales floor of a car dealership. It records walk-ins and calls, assigns each lead to a salesperson, books test drives, prepares quotations, routes discounts for approval and tracks every car to delivery, giving the showroom manager one live view of the day instead of registers and WhatsApp groups.
On the floor
From the front desk to the delivery bay.
Six stations every Indian showroom has, each one recorded against the same customer.
Reception: every walk-in recorded
The receptionist records each walk-in with name, phone number and the model they came for. Repeat visitors are caught by the duplicate phone check, and complaints are logged at the same desk.Lead assignment by your rules
Round robin by role, territory by pincode or urban and rural area, self-assignment or manual. The salesperson's phone buzzes the moment a lead is theirs, and managers can transfer or reshuffle leads.Test drives with customer OTP
Book a slot, check the demo car, verify the customer with an OTP and take licence and before-and-after photos. The customer gets WhatsApp updates when the drive is booked, moved, cancelled or done.Quotations and proforma PDFs
On-road price components, OEM and corporate offers come from one vehicle and price master, so every branch quotes the same way. The proforma goes to the customer as a PDF.Deliveries with a checklist
Invoice with the tax breakdown, cashier confirmation, a delivery checklist, the challan and a delivery PDF. Registration then moves to the RTO tracker on the same record.Follow-ups that do not live in memory
My Tasks shows each salesperson today's, pending and rescheduled follow-ups with their age. Dropping a lead needs a reason and a manager's approval, so lost-reason data builds up on its own.
Booking approvals
Discount approvals and receipts, on one record.
Discounts go to a manager for approval, and receipts are recorded against the booking. The salesperson sends the price, discount and exchange figures to the sales manager, who approves or rejects with a remark. The booking receipt, on-road price sheet and booking PDF sit on the same record, so the MD and accounts see exactly what was promised and what was received.
- Manager approval for price and discount; rejections need remarks
- Booking receipts with attachments, linked to the customer
- Vehicle allotment and de-allotment from the same screen
For the showroom manager
Know the day's numbers without calling anyone.
The dashboard shows live enquiries, test drives, bookings and deliveries against target for the branch and for each salesperson. Every night a summary report goes to the roles you choose on WhatsApp, so the morning meeting starts with yesterday's numbers, not with a round of phone calls.
- Target vs achievement by salesperson, team and branch
- Leaderboards that the team can see
- Nightly report on WhatsApp to managers and owners
Before and after
Your showroom register, replaced.
Five everyday showroom tasks, done the old way and in Cyepro.
| With registers and calls | In Cyepro | |
|---|---|---|
| Walk-ins | With registers and calls:A paper register, filled in when the desk is not busy. | In Cyepro:Recorded with phone, model and source, and assigned on the spot. |
| Test drives | With registers and calls:A logbook and the keys on a hook. | In Cyepro:A booked slot, customer OTP, licence photo and before-and-after photos. |
| Discounts | With registers and calls:Agreed on a phone call with the manager. | In Cyepro:Sent for approval in the app; a rejection needs remarks. |
| Receipts | With registers and calls:A carbon copy in a file. | In Cyepro:Attached to the booking, visible to accounts and the manager. |
| Daily numbers | With registers and calls:Somebody calls every branch at 8 pm. | In Cyepro:A nightly report on WhatsApp and a live dashboard. |
The day
A day on the showroom floor.
How one ordinary day runs when the showroom works in Cyepro.
Morning huddle
Yesterday's numbers are already in the nightly report; the manager opens today's follow-ups and test drives by salesperson.Walk-ins and calls
Reception records each visitor, leads are assigned by your rules and the salesperson's phone buzzes.Test drives
Slots booked, customer OTP verified, licence and vehicle photos taken.Quotations and bookings
Proforma PDFs go to customers; booking requests with price and discount go to the manager.Evening approvals
The sales manager clears pending approvals and lead drops, with a remark on every rejection.Nightly report on WhatsApp
The day's enquiries, test drives, bookings and deliveries reach the roles you choose.
The mobile app does the floor work
Sales consultants run their day from an iPhone or Android phone: new-lead alerts, follow-ups, test drives with OTP, bookings and stock checks. More about the Cyepro app.
Targets the team can see
Self and team targets, OEM targets and leaderboards by salesperson and branch, updated as bookings and retails are recorded. For the full picture, see the dealer management system.
Want a follow-up routine that sticks? Read our car dealership lead follow-up guide.
Pricing
Plans from ₹2,499 a month.
Public monthly prices in rupees, with larger dealer groups on custom terms. Every plan starts with a demo of your own process.
- Up to 5 users
- Core CRM
- WhatsApp wallet
- Priority support
- Up to 10 users
- Everything in Team
- Dedicated account manager
FAQ
Frequently asked questions
What is car showroom management software?
Car showroom management software runs the sales floor of a car dealership. It records walk-ins and calls, assigns each lead to a salesperson, books test drives, prepares quotations, sends discounts for approval and tracks every car to delivery. Cyepro does this as part of a full dealer management system, so the showroom, the stock yard and accounts work from the same customer record.
How are leads assigned to salespeople?
You choose the rule for each dealership: round robin by role, territory by pincode or urban and rural area, self-assignment, or manual allocation by a manager. New leads from walk-ins, calls, CarDekho, CarWale, Facebook and Instagram ads (where set up for your dealership) and your website follow the same rule. The salesperson gets a push notification on the Cyepro app, and managers can transfer or reshuffle leads.
How does the test drive OTP work?
When a salesperson starts a test drive, Cyepro sends a one-time password to the customer's phone. The customer reads it out, which confirms they agreed to the drive and that the number on the lead is real. The salesperson also takes a photo of the driving licence and before-and-after photos of the demo car, so condition questions have an answer later.
Can a sales manager approve discounts from a phone?
Yes. Booking price and discount requests go to the sales manager for approval in the Cyepro app or on the web. The manager approves, or rejects with a remark so the salesperson knows why. Booking receipts are attached to the same record, which means the manager, accounts and the MD see the same discount and the same money received.
Does it send WhatsApp messages to customers?
Cyepro can send stage-based WhatsApp messages: when an enquiry is created, a test drive is booked or rescheduled, a booking is made, and at invoice and delivery. Messages use approved templates and are switched on for each dealership during setup. The nightly sales report can also be sent to managers and owners on WhatsApp.
Does it work for a dealership with several showrooms?
Yes. Each showroom is a branch with its own team, targets and reports, and managers can see one branch or all of them. Groups that run more than one brand use a single login with a switcher between brands and branches. Roles, menus and approval rules are set up for your group without custom code.
Related
Keep exploring
Dealer management system
Every module from lead capture to RTO, stock, exchange and accounts, and how a DMS differs from a CRM.Read more about Dealer management systemMD dashboard and MIS reports
Target vs achievement by branch, model and source, stock ageing, reports and the MD AI assistant (Beta).Read more about MD dashboard and MIS reportsCyepro.Ai voice and WhatsApp agents
AI agents designed to call every lead and book test drives and service visits. Now in early access.Read more about Cyepro.Ai voice and WhatsApp agentsCyepro mobile app
The iPhone and Android app sales teams use for follow-ups, test drives and bookings.Read more about Cyepro mobile appLead management guide
A practical process for car dealership lead capture, assignment, follow-up and reporting.Read more about Lead management guide
Cyepro DMS
See your showroom floor in Cyepro.
We will set up a demo with your branches, lead sources and approval rules.